Privacy policy
Our Privacy Policy sets out the principles according to which personal data is processed by EuroCandi GmbH, including our subsidiaries and affiliates (“EuroCandi GmbH”), in accordance with the provisions of the European Union’s General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG). Further information on the individual companies, the persons responsible for data processing and the contact details can be found below under the heading “Responsible body”.
The processing of your personal data is monitored and managed by the respective data protection officer. In addition, your personal data may be processed or jointly controlled by subsidiaries of the Data Protection Officer.
As we collect personal data via various communication channels, e.g. via our websites, social media channels such as Xing or LinkedIn, by telephone, email and post, at events and trade fairs, when applying for jobs and when working with customers and suppliers, we have divided the privacy policy into the following sections depending on the type of business relationship: Our privacy policy applies to visitors to our websites and users of our portals, our customers, suppliers, business partners and their contacts as well as our applicants and freelancers.
We use various IT systems to carry out our activities.
We are committed to protecting and respecting your privacy. This Privacy Policy describes your privacy rights in relation to the information about you that we process and the steps we take to protect your privacy. We are aware that this statement is extensive, but please read it carefully.
Your rights
If you provide us with personal data, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis EuroCandi GmbH:
Right to information
You can request information from us at any time and we will tell you what information we have stored about you. We usually have to ask you to confirm your identity. We may also refuse your request if this is permitted by law. If we reject your request, we will always give reasons for doing so.
Right to rectification or erasure
You have the right to have us delete your data if it is no longer required for the purpose for which we originally collected and/or processed it. If you withdraw your previously given consent to the processing of your personal data, we will delete your data immediately unless there is another important reason for us to continue processing it. If we process your data unlawfully, we will delete it immediately. You can request that we correct incorrect or incomplete personal data that we have stored about you at any time.
Right to restriction of processing
You can request that we restrict the processing of your personal data. This means that although we will continue to store your data, we will not be able to carry out any further processing activities. This can then only be withdrawn with your consent or if we come to the conclusion after examination that further processing is necessary in order to exercise, defend or assert legal claims. We may also consider processing to be necessary if we need to protect the rights of others or if it is necessary for the legitimate public interest of the EU or a Member State.
Right to object to the processing
In accordance with this right, you have the option to object to the processing of your personal data by us. In particular, you may object to the processing of your data on the basis of our legitimate interests or for reasons of public interest. You also have the right to object to the processing of your data for direct marketing purposes (including profiling). Under certain circumstances, you also have the right to object to the use of your data for scientific, historical, statistical or research purposes.
If you have given us your consent to process your personal data for certain purposes, you can revoke this consent at any time. We will cease processing unless there are other legal grounds for continuing to process the data. If this is the case, we will inform you.
Furthermore, you have the right to complain to a data protection supervisory authority about the processing of your personal data by us.
Contact details of the competent local supervisory authority:
The State Commissioner for Data Protection and
Freedom of Information Baden-Württemberg
Corporation under public law
Represented by the State Commissioner for Data Protection and Freedom of Information Baden-Württemberg Prof. Dr. Tobias Keber.
House address:
Lautenschlagerstraße 20; 70173 Stuttgart
Postal address:
P.O. Box 10 29 32; 70025 Stuttgart
Tel.: 0711/615541-0; FAX: 0711/615541-15
E-Mail:
VISITORS TO OUR WEBSITES, USERS OF OUR PORTALS AND SUBSCRIBERS TO OUR NEWSLETTER
When you visit our websites, we collect a limited amount of data in order to improve the user-friendliness of our website and to be able to manage the services we offer more effectively. We collect personal information about your website visit, including but not limited to traffic data, IP address, location data, web logs, survey results, contact forms and other communication data, as well as information about the web content you view. By collecting this information, we aim to facilitate your future visits to the website by suggesting relevant and interesting content based on the locations from which you access the website.
All information that you provide to us via our application forms is recorded by us. The provision of your personal data in these contact forms is not required by law or contract. Please note, however, that the fields marked with an asterisk (*) must be completed, as we need this information in order to respond to your request. All other information or personal data that you provide to us via our contact forms is provided voluntarily. We will retain a copy of this correspondence if you contact us.
We use your personal data to provide you with information by e-mail.
We also store cookies and use analysis tools.
Purposes and legal bases of data processing
- Customization of web content to your interests
- Answering your inquiries
- Sending further relevant information such as upcoming events or newsletters
- Support in the creation, publication and improvement of web content
- Effective provision of the content available on the website
- Use of interactive functions of the website
- Further development and improvement of the website and systems
– Improving services and communication - Detection and prevention of fraudulent activities on the websites
- Analysis of user interaction with the websites
- Direct marketing
The processing of personal data for the provision of advertising information by e-mail or application form is based on your consent in accordance with Art. 6 para. 1 lit. a) GDPR.
The processing of personal data from input fields serves exclusively to process your contact. The legal basis for the processing of data transmitted in the course of email correspondence is Art. 6 para. 1 lit. f) GDPR. If you contact us via an e-mail address or a contact form to conclude a contract with us, Art. 6 para. 1 lit. b) GDPR is the legal basis for data processing.
In the case of processing pursuant to Art. 6 para. 1 lit. f) GDPR, we may only process your data if this is “necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms which require protection of personal data.”
We are of the opinion that the above-mentioned purposes do not affect visitors to our websites in any way. Rather, they serve to offer you our services in an efficient and customized manner, which is beneficial for all parties involved. However, you have the right to object to the processing of your personal data at any time.
If we are obliged to pass on personal data to government agencies or law enforcement authorities, we always check this requirement from a legal perspective. If we determine that we must comply with this requirement, we will transfer the data on the legal basis of Art. 6 para. 1 lit. c) GDPR.
Disclosure to third parties
To ensure efficient use of your information, we will share your data with third parties, but only in certain circumstances:
To service providers/contractors: We work with other companies or individuals to provide IT functions such as hosting, maintaining website content and providing marketing services. These service providers only have access to the personal data required for their activities. You may not use this information for any other purpose and are subject to contractual confidentiality agreements to protect your privacy.
To government bodies or law enforcement agencies: If we are required by law to disclose your personal data.
Duration of storage
As soon as the collection of your data is no longer necessary for the purpose, it will be deleted. Personal data from contact forms and email correspondence will be deleted once the conversation with the user has been completed.
Data transmission outside Germany
Your data may be transferred to and processed in countries outside Germany. We only transfer your data to countries with an appropriate level of data protection or to countries in which appropriate security measures have been established to protect your data.
Google Maps
We use Google Maps on our website to display geographical information visually. It is used in extended data protection mode to prevent the storage of visitor data. When using Google Maps, data is transmitted to Google to analyze and improve usage.
The legal basis for the processing of personal data is Art. 6 para. 1 lit. a) GDPR and § 25 para. 1 TTDSG if the consent includes the storage of cookies or access to information in the user’s end device.
For more information about Google Maps’ privacy practices, visit: https://policies.google.com/privacy?hl=en-US#intro
Data security
We use strict procedures and appropriate security measures to prevent unauthorized access to your data. Please note, however, that the transmission of information via the Internet is not completely secure and we cannot guarantee the security of your data. Any transfer is at your own risk.
CUSTOMERS, SUPPLIERS AND BUSINESS PARTNERS
As a rule, we require basic information from our customers, suppliers and business partners (e.g. names, telephone numbers, e-mail addresses) in order to ensure a smooth business relationship. We collect contact details of the responsible persons in your organization to enable communication. In addition, we require further information such as bank details in order to make payments in accordance with our contractual agreements.
As a customer, supplier or business partner of a EuroCandi GmbH company, we need to collect and use information about you or people in your organization in order to provide or offer services to you.
We collect personal data from customers, suppliers and business partners in various ways. The data is either provided directly by you or collected and obtained from other sources.
Purposes and legal bases of data processing
In the context of:
– Recruitment services,
– Marketing measures and market research
to the:
– Storing (or updating) your data in our database in order to contact you,
– Provision and support of services,
– Fulfillment of legal obligations,
– Development of targeted advertising campaigns,
– Assertion, exercise or defense of legal claims.
The main purpose of using information about customers, suppliers and business partners is to ensure a smooth business relationship, to properly implement contractual agreements and to comply with legal regulations.
The processing of personal data via e-mail communication serves exclusively to process your inquiries. The legal basis for this is Art. 6 para. 1 lit. f) GDPR.
The processing of personal data from contractual agreements is carried out to ensure compliance with legal requirements. The legal basis for this is Art. 6 para. 1 lit. b) GDPR.
The processing of personal data for the provision of advertising information by e-mail is based on your consent in accordance with Art. 6 para. 1 lit. a) GDPR.
When processing data from other sources in the context of direct marketing, we endeavor to obtain information about you and your colleagues in accordance with local laws and regulations if we believe that you are relevant as a prospect or potential customer and are interested in advertising. This is done through due diligence or market research.
The processing of personal data for direct marketing purposes is based on Art. 6 para. 1 lit. f) GDPR. We consider the processing of personal data for direct marketing and market research to be a legitimate interest. Market research from our service surveys allows us to continuously improve and provide tailored services to ensure we find the best people for your organization.
Disclosure to third parties
In order to ensure efficient use of your information, we share your data with third parties, but only under the following conditions:
- To service providers/contractors: We engage other companies or individuals to perform IT functions such as hosting our customer databases and providing marketing services. These service providers only have access to the personal data necessary for their activities and may not use it for other purposes. They are subject to contractual confidentiality agreements to protect your privacy.
- Providers of external IT services and storage providers, if corresponding order processing agreements are in place.
- Service providers, including external consultants, business partners, lawyers, auditors and administrative functions that provide services on our behalf.
- Marketing technology platforms and suppliers.
- To government agencies or law enforcement agencies, if required by law.
- To tax, audit or other authorities if we are legally obliged to do so.
The legal basis for the transfer of your data results from Art. 6 para. 1 lit. c) of the General Data Protection Regulation (GDPR).
Duration of storage
We store your personal data for as long as is necessary to fulfill the required purposes. This means that we retain your data throughout your business relationship with us and the provision of personnel services for the aforementioned purposes. If you no longer wish to use our personnel services, you can ask us to delete your data from our customer database. After deletion, we may continue to retain your name and email address in our suppression list as well as parts of your data for business and legal reasons.
There is a legal obligation to retain basic information about our customers (including contracts, proof of identity, financial and transaction data) for legal, compliance and tax reasons for up to 10 years after the end of the business relationship. The legal basis for the use of your data is based on Art. 6 para. 1 lit. c) of the General Data Protection Regulation (GDPR).
We may store your data for longer if this is permitted by law, e.g. for defense against legal action. The legal basis for the use of your data is based on Art. 6 para. 1 lit. f) GDPR.
In certain circumstances, we may anonymize your personal data for research or statistical purposes so that it can no longer be associated with you. In this case, we can use this anonymized data indefinitely without informing you.
For personal data transmitted by e-mail or from other sources, storage ends when the relevant communication has been completed and all relevant matters have been clarified.
FOR APPLICANTS
In order to offer you customized employment opportunities, we process certain information about you. We only collect the information that gives us a comprehensive picture of you and helps us to help you effectively. Depending on applicable laws and regulations, we may collect some or all of the following information to provide you with employment opportunities tailored to your situation and interests. You have the option of applying via forms on our websites by uploading your CV or registering and contacting us on your own initiative.
We also use data if we believe that our services may be of interest to you. In this case, we collect limited information about you, such as your name and contact details, to assess how we can help you. Furthermore, we may collect additional information about you if you have given your consent to data collection in professional networks such as LinkedIn or XING. This information typically includes your career, education, qualifications, skills and interests.
The data collected includes, among other things:
– Surname and first name
– Date of birth
– Nationality/Place of birth
– Immigration status
– Training details
– Professional career
– Availability date
– Copy of driver’s license or identity document
– Financial data (if required)
– Bank details (if required)
– Social security number and tax information
– Previous convictions (if relevant for the position)
– Information on remuneration and benefits
– Additional information provided voluntarily
– Race, ethnic origin, religion, health data, disabilities
– Sexual orientation (if disclosed)
This information is processed in accordance with legal and contractual requirements and is used to offer you suitable employment opportunities.
Please note that the above list of personal data that we collect is not exhaustive. Some of this data is necessary to fulfill our contractual obligations to you or others. Other data is required by law or necessary to ensure the smooth running of your employment as a temporary worker.
Depending on the purpose of processing your personal data, we may not be able to fulfill our contractual obligations or arrange an employment relationship if you do not provide us with this data.
When recruiting candidates and freelancers as a personnel service provider, our main focus is on finding the right job for our candidates. Here are various purposes for which we use and process your personal data in accordance with local laws and regulations. Please note that this list is not exhaustive:
- Collection of data for recruitment services via e-mail or contact forms
- Collection of data for recruitment services from other sources such as XING, LinkedIn or other job advertising websites for which you have given your permission to collect data.
- Collection of data for recruitment services from referral programs to contact you.
- Provision of personnel solutions and job placement.
- Comparison of your data with vacancies for which we consider you suitable.
- Communication about special events, campaigns, programs, offers, surveys, competitions and market research.
- Fulfillment of obligations arising from contracts concluded between EuroCandi GmbH and third parties in connection with your recruitment.
- Processing your data to send you targeted and relevant promotional materials or communications.
- Transmission of data to customers to present you for jobs or to assess your suitability for jobs.
- Using automated systems with artificial intelligence to analyze data about you and other candidates (such as profiling) to make our recruitment process more efficient.
By using machine learning technologies, we obtain a more accurate selection of candidates for specific positions in order to establish contacts more quickly and fully recognize the potential of candidates. Our aim is to place candidates in jobs promptly and ensure an optimum fit for vacancies.
EuroCandi GmbH attaches great importance to the responsible use of automated systems and artificial intelligence. Our recruiters and consultants always retain control, decision-making authority and responsibility for all our HR processes and technologies. The use of AI systems is seen as a support and extension of human capabilities in order to offer our candidates and clients the best possible service. Recommendations to customers are always supported in the decision-making process by the assessment and evaluation of EuroCandi GmbH employees. We continuously review our technologies and the systems provided by third parties to ensure that all candidates are treated fairly and that there is no disadvantage or discrimination through artificial intelligence.
The processing of your data includes
- Storage of your data in our databases in order to contact you as part of the recruitment process.
- Use of interactive functions and apps at your request in connection with our services.
- Conducting studies, statistical and analytical research on the effectiveness of our candidate placements between different business units and regions.
The permissible processing of applicant data is carried out in accordance with Art. 6 para. 1 lit. b) GDPR in the context of the initiation of an employment relationship.
The data recorded during the recruitment process is used exclusively for the assessment and evaluation of application questions.
Disclosure of data to third parties
To service providers/contractors: EuroCandi GmbH occasionally employs or engages other companies or individuals to perform IT functions such as hosting customer databases and providing marketing services. These service providers only have access to the personal data required for their activities and may not use it for other purposes. There is a contractual confidentiality agreement to ensure the protection of privacy. This mainly concerns technical support functions and IT consultants who work on the development and testing of the company’s technological systems.
- Providers of outsourced IT services and storage providers, if a corresponding order processing agreement or comparable safeguard exists.
- Service providers who provide services on behalf of EuroCandi GmbH, including external consultants, business partners and professional advisors such as lawyers, auditors, accountants and administrative functions.
- Customers and interested parties.
- To government bodies or law enforcement agencies in accordance with legal requirements.
- To tax, audit or other authorities if this is required by law.
- To third parties engaged to check references, qualifications and criminal records, where permitted by law.
- To internal and external auditors of our customers to fulfill contractual or regulatory obligations.
Duration of storage
As soon as the collection of your data is no longer necessary for the purpose, it will be deleted. Personal data transmitted by e-mail or from other sources will be deleted once the corresponding conversation has been completed. A conversation is deemed to have ended when it is clear from the circumstances that the matter has been conclusively clarified.
As a personnel service provider, we see ourselves as a companion on your career path. You have the option of deleting your profile as a candidate or potential candidate in our portal systems yourself. In our systems, you can generally determine the duration of storage yourself. Before this storage period expires, you will be contacted automatically to clarify whether further storage of your data is relevant for you. If we have not had any relevant contact with you for 24 months, we will delete your data from our systems, unless there is a legal obligation to retain it. After this time, your data will no longer be relevant for the original purpose and will be deleted.
Data transmission outside Germany
Due to the structure of our company and our IT systems, your personal data may be transferred to countries outside Germany and processed there. This transfer will only take place to countries with an adequate level of data protection in accordance with the applicable data protection laws or to countries where appropriate safeguards (e.g. EU standard contractual clauses) have been put in place to ensure the security of your data.
Contact us
If you have any questions or concerns about our privacy policy or the protection of your data, please contact us at info[at]eurocandi.de.
Changes to the declaration
Any changes to this declaration will be published and announced via various communication channels.
Responsible body
EuroCandi GmbH, Kandelstr. 34, D-79286 Glottertal
info[at]eurocandi.de; + 49 7684 9080396